Fujitsu ScanSnap ix1500 — best way to a paperless archive

See the original posting on Boing Boing

[I wrote this review in 2010. I now have a newer model, the ix1500 and have edited the following to include the new features — MF]

I once left a box of important files out in the rain and wasted a lot of time drying them a sheet at a time, then filing them in cabinets.

It gave me pause. Was I going to have to live with ever-growing stacks of paper files that took up space, were hard to search through, and were fragile?

I decided to try digitizing my paper trail. I started scanning documents on my HP scanner-printer-copier, which is mind-numbingly slow and had a buggy driver that crashed my computer, forcing a reboot about 25% of the time I used it. I then bought a sheet-fed Fujitsu ScanSnap. It lets me insert a stack of up to 50 two-sided documents into the sheet feeder and it whips through all 100 pages in a couple of minutes, saving them as text-searchable PDFs. I was honestly surprised that my laptop was capable of accepting data at such a fast pace. This scanner doesn’t hog a lot of precious desktop real estate, either. It’s surprisingly small — about 11.5 inches wide and 5 inches deep, with the feeder and output flaps folded in.

I configured my SnapScan to send scanned documents as PDF files to my Evernote account, although this is not required. (If you don’t know about the previously reviewed Evernote, it’s an outstanding online service that accepts images, sound files, notes, scans of documents, and just about anything else you want to throw in it. Read the rest